Article VI – Officers- Composition of the Parent Advisory Council

Posted by Administrator in By Laws on 08 2nd, 2009 | no comments

The officers of the TTSEPAC consist of the three co-presidents and a secretary and a treasurer. Duties of officers shall be as follows:

A. Co-President (3) – One From Each Town of Boxford, Middleton and Topsfield

1. Preside at all meetings of the Council
2. Call meetings and set up the Agenda.
3. Sign on behalf of the Council all documents reasonably necessary for its proper conduct.
4. Co-Presidents or their designated representatives shall act as a liaison between the Special Needs Administrator and School Committee and shall report to them at least annually and attend those meetings as needed.
5. Recommend the organization and monitor the function of sub-committees.
6. No Council Member may transact business as a representative of the council or a subcommittee, except the co-presidents as outlined above.

B. Treasurer

1. Preside at meetings in the absence of the co-presidents, or at the request of the president.
2. Assist in managing projects a determined jointly with the Executive Committee.
3. Have the custody and be responsible for all funds of the Council.
4. Collect and deposit all Council funds in its name in such bank, as the Council shall designate.
5. Sign all checks and other instruments for payment of money as may be in the best interest of the Council and pay out and dispose of same and receipts thereof.
6. Render a statement of the condition of the finances of the Council at such times as shall be required by the Council and a full financial report at the May Council meeting.

C. Secretary

1. Keep minutes of the Council Meetings, including a current membership list.
2. Record and maintain attendance at each meeting.
3. Notify Council of changes of meeting dates and agenda.
4. Coordinate the recording and filing of minutes of the TTSEPAC and its sub-committees.
5. Collect and review all correspondence received by the TTSEPAC and report on such at each meeting.
6. Coordinate public communications with the Tri-Town Schools and local newspapers.

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